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Privacy Policy

Last Updated: December 1, 2024

 

Purpose and Scope
This Privacy Policy outlines Rho Epsilon Iota’s commitment to protecting the privacy of its website visitors and members. It explains how we collect, use, disclose, process, and manage data, ensuring compliance with applicable privacy legislation and protecting personal information.

 

Section I - Information We Collect

I.I Types of Information
We collect the following types of information:

  • Personal Information: Name, email address, phone number, mailing address, school affiliation, and profile details for member accounts.

  • Payment Information: Billing details for membership dues, event registrations, and other payments, processed securely via third-party services.

  • Technical Information: IP addresses, browser types, device identifiers, and other data collected automatically for website functionality and analytics.

  • Voluntary Information: Information you choose to provide, such as messages, inquiries, or survey responses.

I.II How Information Is Collected

  • Directly from users when they create accounts, complete transactions, or interact with our website.

  • Automatically through cookies and similar technologies to enhance user experience and functionality.

  • From third-party services integrated with the website.

 

Section II - How We Use Information

II.I Purpose of Collection
Rho Epsilon Iota uses collected information for:

  • Managing member accounts and profiles.

  • Processing payments and maintaining financial records.

  • Providing access to exclusive resources and tools.

  • Communicating with members about organizational updates, events, and opportunities.

  • Improving website functionality and user experience through analytics and feedback.

  • Connecting members with our third-party partners to assist with professional development

II.II Retention Period
We retain personal data as long as it is necessary for the purposes outlined above or as required by law.

 

Section III - Sharing Information with Third Parties

III.I Third-Party Services
Rho Epsilon Iota integrates with third-party payment processors, analytics platforms, and communication tools. These services are governed by their respective privacy policies.

III.II No Unauthorized Sharing
We do not sell or rent personal information to third parties. Information is only shared:

  • To comply with legal obligations.

  • With vendors and partners who support our operations under strict confidentiality agreements.

  • With members of Rho Epsilon Iota for networking purposes through the Membership Directory, as outlined in Appendix N.

  • To connect members with partners, providing enhanced access to resources that support their professional growth and development.

III.III Opt-Out Option
Members may opt out of specific information-sharing arrangements by contacting rhoepsiloniota@gmail.com.

 

Section IV - Data Protection Mechanisms

IV.I Security Measures
We implement industry-standard security measures to protect personal information, including encrypted connections (SSL), secure storage, and access controls.

IV.II Responsibility of Third Parties
While we strive to work with trusted third-party providers, Rho Epsilon Iota is not responsible for the data protection practices of these entities.

 

Section V - Members’ Rights

V.I Access and Correction
Members can access and update their personal profiles through their accounts on the website.

V.II Deletion and Delisting
Members may request deletion of their accounts or delisting from the Membership Directory by emailing rhoepsiloniota@gmail.com.

V.III Opt-Out of Communications
Members can unsubscribe from email updates or other communications by following the provided instructions or contacting Rho Epsilon Iota.

 

Section VI - Practices Regarding Minors

VI.I No Collection of Minors’ Data
Rho Epsilon Iota does not knowingly collect personal information from individuals under the age of 18 without appropriate consent.

VI.II Compliance with Laws
We comply with applicable regulations regarding minors' data, including the Children’s Online Privacy Protection Act (COPPA) where relevant.

 

Section VII - Use of Cookies and Tracking Technologies

VII.I Cookies Policy
We use cookies to:

  • Improve website navigation and user experience.

  • Analyze website traffic and performance.

  • Store user preferences for seamless interaction.

VII.II Managing Cookies
Users can manage cookie preferences through their browser settings. Note that disabling cookies may impact website functionality.

 

Section VIII - Modifications to This Privacy Policy

VIII.I Updates and Changes
Rho Epsilon Iota reserves the right to update this Privacy Policy to reflect changes in practices, regulations, or offerings. Updated policies will be posted on the website with the revision date.

VIII.II Notification of Changes
Members will be notified of significant changes via email or website announcements.

 

Section IX - Agreement to Privacy Policy

By accessing or using the Rho Epsilon Iota website, users acknowledge that they have read, understood, and agreed to this Privacy Policy.

 

Contact Information

For inquiries regarding this Privacy Policy, please contact us at rhoepsiloniota@gmail.com.

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